Fleet Analytics

Fleet Analytics also referred to as Fleet Manager provides a comprehensive, multi-vendor view of print from all devices and reveals volume, service, and operating cost information to help you build and maintain a more efficient fleet.

Who Uses Fleet Analytics

  • IT administrators use Fleet Analytics to monitor printer health, identify devices that need attention, and act on issues before users are affected.

  • Facilities and print managers use it to track toner consumption, plan supply orders, and ensure printers are available when needed.

  • Decision makers use the volume and meter data to understand fleet utilization, identify underused or overused devices, and make evidence-based decisions about fleet size and placement.

What Fleet Analytics Shows

Fleet Analytics provides five views of your printer fleet, accessible from the Fleet tab in the web console:

  • Dashboard — a summary of fleet health at a glance. Shows device counts by status, recent volume trends, and alerts requiring attention.

  • Meter — cumulative page counts for each device. Use this to track total usage per printer over time and identify high-use devices.

  • Toner — current toner levels for each device across all cartridge colours. Use this to proactively order supplies before printers run out.

  • Volume — page volume by device over a selected time period. Use this to identify printing trends, peak usage periods, and underutilized printers.

  • Status — the current operational state of each device (online, offline, error, warning). Use this to identify printers that need immediate attention.

How Fleet Analytics Works

Fleet Analytics relies on Device Scout — a lightweight Windows agent installed on a server on your network. Device Scout discovers printers automatically using SNMP and collects status, toner, and meter data on a scheduled basis. The data is uploaded to HP Insights where it is processed and made available in the Fleet tab.

No software needs to be installed on individual printers. As long as Device Scout can reach a printer via SNMP, it will appear in Fleet Analytics.

The level of data available for each printer depends on whether SNMP is configured correctly. Printers that respond to SNMP provide full status, toner, and meter data. Printers that do not respond to SNMP may appear in the fleet inventory but with limited data.

What You Can Do with Fleet Analytics Data

Fleet Analytics provides the data foundation for printer fleet optimization. Here are the most common ways organizations use it:

  • Right-size the fleet — Volume data shows which printers are heavily used and which are underutilized. Use this to consolidate underused devices, reduce the number of printers, and lower costs without affecting user productivity.

  • Plan supply orders proactively — Toner data shows current levels across the entire fleet. Instead of waiting for users to report empty printers, procurement teams can order supplies based on actual consumption rates.

  • Reduce unplanned downtime — Status monitoring means IT can identify and resolve printer issues before users are affected. Error and warning states are visible centrally, without relying on users to report problems.

  • Support leasing and refresh decisions — Meter data provides accurate page counts per device, which is required for lease reporting and helps identify which devices have reached end-of-life thresholds.

  • Benchmark usage by location — When printers are organized into locations in HP Insights, volume data can be compared across sites, floors, or buildings to identify where print demand is highest.

  • Fleet Analytics provides device-level data (status, toner, meters, volume by device). For job-level data (who printed what, on which device, at what cost), see Print Analytics.

To pull Fleet Analytics and Print Analytics data into your own tools, such as Power BI, a SIEM tool or a dashboard, see Extract analytics data with an API key.